How to Write Job Application Letter for Teaching (Simple Steps)

Today, herein we're going to talk about How to Write Job Application Letter for Teaching (Simple Steps).

How to Write Job Application Letter for Teaching

How to Write Job Application Letter for Teaching

1. Header (Your Contact Information)

The header is the first section of your job application letter. It provides the employer with your contact details and the date of the letter. It's essential to format it professionally, as this section sets the tone for the rest of your application. Here's how to structure it:

Full Name
Your full legal name should appear at the top of the letter. This ensures the employer knows exactly who you are. Use your first and last name, and if you have any advanced degrees or certifications relevant to the position (e.g., "John Doe, M.Ed."), include them here.

Example:
John Doe

Address
Include your current home address. It's important to provide an accurate address in case the school needs to contact you by mail or if they want to know your geographical proximity to the school. Use a standard format for your address, including the street name, city, state, and zip code.

Example:
1234 Elm Street
Springfield, IL 62701

Phone Number
List your primary phone number. This should be a number you regularly check, whether it's your cell phone or a landline. Make sure it's formatted correctly, including the area code, so the employer can reach you without confusion.

Example:
(555) 123-4567

Email Address
Provide a professional email address. Ideally, this should be an email you regularly check and one that looks professional (e.g., "john.doe@email.com"). Avoid using nicknames, slang, or informal email addresses (e.g., "cooldude1234@gmail.com"). If you don’t have a professional email, consider creating one specifically for job applications.

Example:
johndoe@email.com

Date
The date of the letter should be included so that the employer knows when you submitted your application. Use a formal, easily readable date format, such as "Month Day, Year."

Example:
December 30, 2024

Sample of the Complete Header:

John Doe  
1234 Elm Street  
Springfield, IL 62701  
(555) 123-4567  
johndoe@email.com  

December 30, 2024

This clean and organized header helps establish a professional tone and ensures the employer can quickly reach you if needed.

2. Employer’s Contact Information

In this section of your job application letter, you provide the contact details of the employer or hiring organization. This allows the reader to know who the letter is addressed to and ensures your application reaches the correct person or department. Here's how to structure this part of the letter:

Hiring Manager’s Name (if known)
If you know the name of the hiring manager or the person responsible for reviewing applications, address your letter directly to them. This shows that you've taken the time to research the school and gives a personal touch to your letter.

If you don’t know the name, it’s okay to use a general greeting like "Dear Hiring Committee" or "Dear Recruitment Team."
If you are unsure whether it is a specific person or committee, "Hiring Manager" is a safe choice.

Examples:

If known:
Ms. Jane Smith
Mr. Robert Johnson
If unknown:
Hiring Committee
Recruitment Team
To Whom It May Concern (Use this option sparingly, as it's quite formal and impersonal.)

School Name
Include the full name of the school or institution where you are applying. If the school is part of a district or network, you can mention that as well. This helps ensure your letter is directed to the correct organization.

Example:
Springfield High School
Greenfield Academy
Eastside School District

School Address
List the full physical address of the school, including the street name, city, state, and zip code. This section helps ensure the letter is properly directed to the correct location. If the school has multiple campuses or departments, make sure to use the specific address for the department you're applying to (e.g., "Human Resources" or "School Administration").

Example:
1234 Main Street
Springfield, IL 62701

Example of the Employer’s Contact Information Section:

Ms. Jane Smith  
Springfield High School  
1234 Main Street  
Springfield, IL 62701

Example of a General Salutation (If Hiring Manager is Unknown):

Hiring Committee  
Greenfield Academy  
5678 Oak Avenue  
Greenfield, NY 12345

This section is key in addressing your letter to the appropriate person and ensures that your application is directed properly. Keep it professional and accurate to avoid any delays in processing your application.

3. Salutation

The salutation is the greeting at the beginning of your job application letter. It sets the tone for your message and demonstrates respect and professionalism. Here’s how to approach it based on what you know about the hiring process:

1. When You Know the Hiring Manager’s Name

If you know the name of the person responsible for reviewing applications or the hiring manager, always address the letter directly to them. Using their name adds a personal touch and shows you've taken the time to research the position. The salutation should be formal, with the appropriate title.

Structure:

Dear [Title] [Last Name], (use a formal salutation such as Mr., Ms., or Dr.)

Examples:

Dear Ms. Smith,
Dear Mr. Johnson,
Dear Dr. Williams,

2. When You Don't Know the Hiring Manager’s Name

If the job posting does not specify the hiring manager or if you can't find their name, you can use a more general salutation. While it's still respectful, using a general greeting avoids using the wrong name and is still professional.

Structure:

Dear Hiring Committee,
Dear Recruitment Team,
Dear [Department Name], (e.g., "Dear Admissions Team," "Dear Human Resources Department")

Examples:

Dear Hiring Committee,
Dear Recruitment Team,
Dear Admissions Department,
Dear HR Team,

3. In the Absence of All Information:

If you absolutely can't find any information regarding the hiring manager or department, you may use "To Whom It May Concern." However, this is more formal and less personal. It’s best to reserve this for when you have exhausted other methods of finding the appropriate contact.

Example:

To Whom It May Concern,

Key Points to Remember:

Always use a colon (":") after the salutation in formal business correspondence, especially in letters like this one.
Use proper titles (Mr., Ms., Dr.) unless you know the person prefers a different form of address (e.g., "Professor" for a university position).
If in doubt, opt for a general salutation like "Hiring Committee" or "Recruitment Team" instead of risking a mistake.

Examples of Correct Salutations:

With Known Hiring Manager:
```
Dear Ms. Johnson,
```
With Unknown Hiring Manager:
```
Dear Hiring Committee,
```
Very Formal (When No Contact Info is Available):
```
To Whom It May Concern,
```

By choosing the correct salutation, you show respect and professionalism from the very start of your application letter.

4. Introduction (Opening Paragraph)

The introduction of your job application letter is crucial for making a positive first impression. It should immediately capture the hiring manager's attention and provide essential information about who you are and why you're applying for the position. Here’s how to structure this section effectively:

1. State the Position You're Applying For and Where You Saw the Job Listing

Start by clearly stating the position you are applying for. This will ensure the hiring manager knows exactly which job you're interested in. Mention where you found the job listing, as it helps the employer track the success of their advertising methods.

Example Structure:
I am writing to apply for the position of [Subject] teacher at [School Name] as advertised on [platform/source].
Example:
I am writing to express my interest in the position of High School English Teacher at Greenfield Academy, as advertised on your website.

2. Briefly Introduce Yourself, Including Your Current Role, Qualifications, and Enthusiasm for the Position

In this part of the introduction, give a short overview of who you are professionally. Mention your current position (or most recent role), your key qualifications, and why you are enthusiastic about the opportunity. This is your chance to create a connection with the employer and set the tone for the rest of your application.

Example Structure:
As a dedicated [role] with [X years] of experience in [field or subject], I am excited to apply my skills in [specific teaching techniques, subject knowledge, etc.] to contribute to the academic success and personal growth of students at [School Name].
Example:
As a passionate educator with over five years of experience teaching middle school mathematics, I am eager to bring my skills in differentiated instruction and classroom management to your school community.

3. Provide a Hook by Expressing Your Passion for Teaching and Why You're Excited About This Specific School or Program

End your introduction with a compelling statement that highlights your passion for teaching and why you’re specifically interested in this school or program. This will show that you're not just sending out generic applications but are genuinely interested in the position and the school's mission.

Example Structure:
I am particularly drawn to [School Name] because of your [specific values, programs, or initiatives] and your commitment to [positive impact on education or student outcomes]. I believe my teaching philosophy aligns perfectly with your school's mission, and I would be honored to contribute to your ongoing success.
Example:
I am especially impressed with Greenfield Academy's commitment to fostering a nurturing and inclusive learning environment, and I am eager to contribute to the school's ongoing efforts to provide an exceptional educational experience for all students.

Sample Introduction:

Example 1:

I am writing to apply for the position of High School English Teacher at Greenfield Academy, as advertised on your website. As an experienced educator with over six years of teaching high school English and a Master’s degree in Education, I am enthusiastic about the opportunity to contribute to your school’s vision of developing students’ critical thinking and communication skills. I am particularly drawn to Greenfield Academy’s emphasis on creative writing and its commitment to fostering a diverse, inclusive classroom environment, which aligns perfectly with my own teaching philosophy.

Example 2:

I am excited to submit my application for the position of Elementary School Science Teacher at Maplewood Elementary School, as seen on your job board. I hold a Bachelor’s degree in Science Education and have taught elementary science for the past three years, developing hands-on, inquiry-based lessons that inspire curiosity and discovery among students. I am particularly enthusiastic about Maplewood’s strong focus on STEM education and would love the opportunity to join your team in helping students develop a love for science and learning.

Key Tips for Crafting the Introduction:

Be Specific: Clearly mention the position and the platform where you found the listing.
Make It Personal: Share why you're excited about this specific school. Research the school’s values or initiatives and refer to them to show you’ve done your homework.
Be Concise: Your introduction should be clear and to the point. Avoid overly long or vague statements.
Show Passion: Let your enthusiasm for teaching and for the role shine through. This will make you stand out as a motivated candidate.
Tailor Each Letter: Customize each introduction to reflect the unique values and mission of the school you're applying to, rather than sending a generic letter.

By following this structure, you’ll make a strong impression and set the stage for a compelling job application letter.

How to write a Job Application Letter Class 12 (Perfect Topic & Examples)

5. Body (Main Paragraphs)

The body of your job application letter is the section where you provide detailed information about your qualifications, experience, skills, and why you're a great fit for the teaching position. This is the most important part of your letter, so it’s crucial to focus on your relevant strengths and highlight how they align with the needs of the school and the position. Here’s how to structure it:

1. Your Relevant Experience and Qualifications

This section should focus on your teaching background and the specific qualifications that make you a strong candidate for the job. Be sure to emphasize the following:

Teaching Experience: Mention the grade level(s) and subject areas you have taught, as well as any specific achievements or responsibilities that demonstrate your expertise.
Certifications & Degrees: Include any relevant degrees, certifications, or professional development courses you have completed. If you're applying for a position that requires a specific certification, make sure to highlight it.
Special Skills: If you have any unique skills (e.g., bilingual teaching, special education training, curriculum design), mention these as well.

Example Structure:

With a [Degree] in [Field] from [University], and [X years] of teaching [Subject] at [Grade Level], I have developed a solid foundation in creating engaging lesson plans and using a variety of teaching techniques to meet diverse learning needs. I am skilled in [specific teaching techniques, subject knowledge, etc.] and hold [relevant certifications].

Example: With a Master’s degree in Education and over five years of experience teaching 6th-grade math at Springdale Middle School, I have developed a strong ability to create interactive and engaging lessons tailored to diverse learning styles. I hold a state certification in Middle School Mathematics and am experienced in using differentiated instruction to help all students succeed. I am also proficient in using classroom technologies such as SMART Boards and Google Classroom to enhance student learning and collaboration.

2. Skills and Attributes that Make You a Good Fit

In this section, highlight specific skills that you possess that would make you an asset to the school and the students. Focus on both hard skills (teaching methods, subject expertise, technology) and soft skills (communication, teamwork, adaptability).

Classroom Management: Share your strategies for maintaining a positive and productive classroom environment.
Lesson Planning: Describe how you design your lessons to meet diverse student needs.
Adaptability & Differentiation: Emphasize your ability to tailor your teaching methods to a wide range of learning styles and abilities.
Collaboration: If applicable, mention your ability to work with other teachers, staff, and parents to ensure the success of students.
Student Success: Highlight any measurable achievements, such as student progress, awards, or projects you’ve led or contributed to.

Example Structure:

I am skilled in [specific teaching methodology], and I have a strong track record of improving student outcomes, as evidenced by [achievement or metric]. My experience in [area of expertise] has also helped me foster a collaborative classroom environment where students feel supported and motivated to succeed.

Example: I believe that building strong relationships with students is key to fostering a positive learning environment. Through my experience with restorative practices and positive behavior reinforcement, I have successfully reduced classroom disruptions while promoting student accountability and self-regulation. I am adept at using formative assessments to track student progress and adapt lessons to ensure that every student is meeting their academic goals. For instance, last year, my students' scores on the district-wide math assessment increased by 15% after I implemented a targeted intervention program for struggling learners.

3. Teaching Methodologies, Tools, and Technologies

Discuss the teaching methods and tools you use to create an engaging and effective learning environment. If you have experience with specific educational technology or teaching strategies that are particularly relevant to the job, highlight them here.

Teaching Methods: Do you use project-based learning, inquiry-based learning, flipped classroom techniques, or other specialized methods?
Technology: If you use educational technology like Google Classroom, Kahoot, Edpuzzle, or other digital tools, mention these to show you are tech-savvy and adaptable.
Collaborative Tools: Highlight any collaborative tools you use to engage students, such as group work, peer feedback, or online learning platforms.

Example Structure:

In my classroom, I employ a blended learning approach, incorporating both traditional and digital tools to enhance student engagement and comprehension. I am proficient in using [specific software or platform], which allows me to create interactive lessons that cater to various learning styles.

Example: I utilize a variety of teaching methodologies, including inquiry-based learning and project-based learning, to encourage critical thinking and creativity among my students. I incorporate educational technology, such as Google Classroom, Khan Academy, and Zoom, to create a hybrid learning environment that allows for both in-person and remote learning. This flexibility has proven successful in maintaining student engagement, especially during remote learning periods.

4. Additional Achievements or Projects (Optional)

If you have any specific accomplishments that demonstrate your teaching effectiveness, student engagement, or innovative approaches, mention them in this section. This could include special projects, leadership roles, or awards you’ve received.

Example Structure:

In addition to my teaching duties, I have also led [specific project or initiative], which resulted in [specific outcome or achievement].

Example: In addition to my classroom responsibilities, I served as the coordinator for the school’s annual science fair, where I guided students in developing projects that were presented at the regional level. Several of my students received first-place awards, and the fair was featured in the local news. I believe this experience demonstrates my ability to inspire students and foster their creative problem-solving skills.

Sample Body Paragraphs:

Example 1:

With a Bachelor’s degree in History and over eight years of experience teaching high school social studies, I have honed my ability to create engaging and thought-provoking lessons that promote critical thinking and global awareness. My expertise includes developing comprehensive lesson plans that align with state standards, implementing differentiated instruction strategies, and utilizing digital tools to enhance student learning. I have also been recognized for my classroom management skills, particularly in creating a positive and respectful environment where all students feel valued.

I am particularly proud of my work in integrating technology into the classroom. By incorporating digital platforms like Google Classroom and interactive tools such as Kahoot, I have significantly increased student participation and engagement. Last year, I led a collaborative project with the science department to create a cross-curricular unit on environmental sustainability, which was well-received by both students and parents. This experience reinforced my belief in the power of teamwork and innovation to improve student outcomes.

Example 2:

I hold a Master’s degree in Education and a state certification in Special Education, with over five years of experience teaching students with diverse learning needs. I am skilled in differentiating instruction to meet individual student needs, and I use a variety of strategies, including visual aids, hands-on activities, and individualized assessments. Additionally, I have experience working with students who have Autism Spectrum Disorder (ASD), and I am trained in the TEACCH approach, which has been invaluable in supporting students’ social and academic development.

In addition to my teaching role, I have collaborated with fellow educators to create a school-wide positive behavior support plan, which has successfully reduced classroom disruptions and increased student engagement. My ability to foster strong relationships with students and their families has been a key factor in creating a supportive learning environment where students feel motivated to succeed.

Key Tips for Writing the Body Paragraphs:

Focus on Relevance: Tailor your experience and skills to match the specific needs of the position. Highlight what makes you a strong candidate for this job.
Use Specific Examples: Provide concrete examples of how you’ve implemented teaching strategies or achieved success. This gives weight to your claims.
Be Concise: While it's important to provide detail, avoid making this section too lengthy. Be clear and to the point while still showcasing your strengths.
Quantify Achievements: Whenever possible, use metrics or examples to show your impact (e.g., "student test scores improved by X%", "helped develop a curriculum that was adopted school-wide").

By addressing these key points in the body of your letter, you will present yourself as a qualified, passionate, and skilled candidate who is well-equipped to contribute to the school’s educational mission.

6. Your Enthusiasm for the Role and School

The enthusiasm paragraph is an opportunity to show the employer that you're not only qualified for the job but also genuinely excited about the school and its mission. It demonstrates that you’ve researched the institution, understand its values and goals, and are motivated to contribute to its success. This section also helps to personalize your application, making it clear that you’re specifically interested in this school and position, rather than just applying to multiple places without much thought.

Here’s how to structure this part effectively:

1. Show That You've Researched the School

Start by explaining what specifically attracts you to the school or educational institution. This could be its reputation, its specific programs, or its community values. Mention any key features of the school you admire, such as its academic reputation, extracurricular offerings, or commitment to a particular educational philosophy.

Example Structure:
I am particularly drawn to [School Name] because of its commitment to [specific value/initiative], its focus on [programs or curriculum], or its reputation for [academic excellence/community engagement].
Example:
I am particularly excited about the opportunity to apply for the teaching position at Greenfield Academy because of its focus on project-based learning and innovative STEM programs. Your school’s commitment to fostering creativity and critical thinking in students aligns perfectly with my teaching philosophy.

2. Connect the School’s Values, Mission, or Culture to Your Personal Teaching Philosophy or Experiences

Next, explain how the school’s values or mission resonate with your own educational philosophy, teaching approach, or past experiences. This connection shows that you're not just applying to any school but that you have a genuine alignment with the school’s goals and culture. Highlight how your personal values and teaching style will contribute to the school’s objectives.

Example Structure:
The school’s mission to [specific mission or value] deeply resonates with my approach to teaching, where I emphasize [a particular methodology, student development goal, or teaching style]. I believe my passion for [subject or educational approach] will complement your efforts to [specific school initiative].
Example:
Your commitment to fostering an inclusive and diverse learning environment really resonates with me, as I strive to create classrooms where all students feel respected and valued. My approach to differentiated instruction and my experience working with students from various backgrounds will allow me to contribute meaningfully to your mission of providing equitable learning opportunities for all students.

3. Express Your Enthusiasm and Willingness to Contribute

Finally, express your excitement about the opportunity and your eagerness to contribute to the school’s continued success. This can be a strong closing to this section, emphasizing your commitment to being an active, engaged, and passionate member of the school community.

Example Structure:
I am excited about the opportunity to bring my skills in [specific area] to your team, and I look forward to the chance to help [School Name] continue its tradition of excellence in [specific area].
Example:
I would be thrilled to bring my expertise in technology integration and student-centered learning to Greenfield Academy, and I look forward to helping your school continue to innovate and inspire students to reach their full potential.

Sample Enthusiasm Paragraphs:

Example 1:

I am particularly drawn to Greenfield Academy because of its dedication to fostering an environment where students are encouraged to be independent thinkers and lifelong learners. Your school’s focus on project-based learning and student engagement aligns perfectly with my own teaching philosophy of providing real-world, hands-on learning experiences. I am confident that my passion for integrating technology into the classroom and my experience in creating interactive, inquiry-based lessons will contribute to your goal of nurturing curious and motivated learners.

Example 2:

What excites me most about the opportunity to work at Maplewood High School is your commitment to diversity and inclusion. I deeply admire how Maplewood has created a school culture that celebrates individual differences and supports all students, regardless of their background. I share this commitment in my own teaching, having worked with students from a wide range of cultural and socioeconomic backgrounds. I am excited to contribute my skills in differentiating instruction and building strong, supportive relationships with students, which I believe will enhance the wonderful work already being done at your school.

Key Tips for Writing the Enthusiasm Paragraph:

Do Your Research: Take the time to look into the school’s mission, values, academic programs, and culture. This demonstrates genuine interest and helps you tailor your letter effectively.
Be Specific: Avoid generic statements. Mention specific programs, values, or initiatives that attract you to the school and explain why they align with your teaching style.
Make It Personal: Don’t just talk about what the school offers. Connect it to your own experiences and teaching philosophy to show how you’ll contribute to the school’s community.
Show Excitement: Make sure your passion for the position and the school comes through in your words. Your enthusiasm can set you apart from other candidates.
Be Sincere: Avoid sounding overly promotional or flattery. Focus on genuine reasons why you are excited to work at this particular school.

By demonstrating that you’ve done your homework and that you’re genuinely enthusiastic about the opportunity, you’ll make a strong case for why you’re a perfect fit for the role.

7. Closing Paragraph

The closing paragraph of your job application letter should be concise, professional, and direct. It is your opportunity to reaffirm your interest in the position, express enthusiasm about discussing the role further, and politely indicate that you're eager for the next steps. This paragraph wraps up the letter and sets the stage for future communication, whether in the form of an interview or further correspondence.

Here's how to structure a strong closing paragraph:

1. Reaffirm Your Interest in the Role

Clearly state that you are excited about the opportunity and are still very interested in the position. This reinforces your enthusiasm and commitment to the job. Even if you’ve already expressed your excitement earlier in the letter, restating it in the closing reminds the reader of your passion and enthusiasm.

Example Structure:
I am very enthusiastic about the opportunity to contribute to [School Name] and would welcome the chance to further discuss how my skills and experiences align with your educational goals.
Example:
I am excited about the possibility of joining the dedicated team at Greenfield Academy and contributing to your mission of fostering an inclusive, innovative learning environment for all students.

2. Mention Your Attached Resume and Supporting Documents

Let the reader know that you have attached your resume (and any other documents like certifications, letters of recommendation, or teaching portfolios) for their review. This is an important detail because it ensures that the hiring manager knows where to find more information about your qualifications.

Example Structure:
I have attached my resume for your review, and I would be happy to provide any additional documentation or references upon request.
Example:
Please find my resume attached for your consideration. I would be glad to provide additional materials or references if needed.

3. State That You Look Forward to the Possibility of an Interview

End the paragraph by stating that you look forward to the opportunity to discuss the position further in an interview. Be polite and express eagerness without being overly insistent.

Example Structure:
I would welcome the opportunity to discuss my qualifications and how I can contribute to your team during an interview. Thank you for considering my application.
Example:
I am eager to discuss how my background and skills can benefit your school. I would welcome the chance to meet in person to further explore how I can contribute to your academic community.

4. Close Formally with a Professional Sign-Off

End the letter with a polite and professional closing phrase, followed by your full name.

Common Closings:
- Sincerely,
- Best regards,
- Kind regards,
- Respectfully,

Example:

Sincerely,  
[Your Full Name]

Sample Closing Paragraph:

Example 1:

I am excited about the possibility of contributing to Greenfield Academy’s mission of fostering a positive and innovative learning environment. I have attached my resume for your consideration and would be happy to provide any additional information or references if needed. I look forward to the opportunity to discuss how my experience and skills can contribute to your school’s educational goals.

Thank you for your time and consideration.

Sincerely,
Jane Doe

Example 2:

I am eager to bring my passion for education and my expertise in technology integration to Maplewood High School. I have enclosed my resume for your review and would be happy to provide any other documents you may require. I would welcome the opportunity to discuss how I can contribute to your team and help support the students at Maplewood.

Thank you for considering my application. I look forward to the possibility of speaking with you further.

Sincerely,
John Smith

Key Tips for Crafting the Closing Paragraph:

Be Concise: The closing should be short and to the point. Avoid repeating information or making the paragraph too long.
Politeness Matters: Always thank the employer for their time and consideration to show respect for their attention to your application.
Express Enthusiasm: Reaffirm your excitement about the role, without sounding overly desperate.
Professional Tone: Maintain a polite, professional tone throughout the closing, as this is your final opportunity to leave a good impression.

By crafting a strong, clear, and professional closing paragraph, you’ll ensure that your application ends on a positive note and leaves the door open for future communication.

8. Professional Closing

The closing of your job application letter is an important final touch. It should convey professionalism, respect, and a sense of anticipation for the next steps. Your closing should align with the tone and formality of the rest of your letter, ensuring that it reflects your professional demeanor.

Here are the common professional closings and when to use them:

1. "Sincerely"

Usage: This is the most widely used and versatile closing for formal business correspondence. It is suitable for most job application letters, whether you're addressing a specific hiring manager by name or using a general salutation like "Dear Hiring Committee."

When to Use:
- When you know the name of the hiring manager (e.g., "Dear Mr. Smith", "Dear Ms. Johnson").
- When addressing a formal audience such as a hiring committee or recruitment team.
Example:
```
Sincerely,  
[Your Full Name]
```

2. "Best regards"

Usage: This is a slightly more casual, but still professional, closing. It is often used when you want to express professionalism with a touch of warmth. It can be appropriate if you have already established a friendly or approachable tone in your letter.

When to Use:
- When you are comfortable with a semi-formal tone.
- In most cases where you're writing to a specific person, but you want to sound a little less formal than "Sincerely."
Example:
```
Best regards,  
[Your Full Name]
```

3. "Yours faithfully"

Usage: This closing is typically used in formal letters when you do not know the name of the person you're addressing. It is used when you have started the letter with "Dear Sir/Madam" or a general salutation.

When to Use:
- When you do not know the name of the recipient and have used a generic salutation like "Dear Sir/Madam."
- This is more common in formal British English, although it is still used in American English as well.
Example:
```
Yours faithfully,  
[Your Full Name]
```

4. Other Acceptable Closings (Less Common)

"Kind regards": A friendly but formal option, especially when you want to be polite and respectful without being overly formal.
- Example:
```
Kind regards,  
[Your Full Name]
```
"Respectfully": A formal and respectful closing, often used when writing to higher-ranking individuals or when you want to emphasize politeness.
- Example:
```
Respectfully,  
[Your Full Name]
```

Final Tips:

Consistency: Ensure your tone and the closing match. For example, if you've used a more formal tone throughout the letter, choose a more formal closing like "Sincerely" or "Yours faithfully." If your tone has been slightly more relaxed, "Best regards" might be a better fit.
Keep it Short and Simple: The closing should be brief. There's no need for elaboration. After your closing, simply leave a few lines of space for your signature (if submitting a hard copy) or your typed name (if submitting electronically).
Sign Off Properly: Always ensure you sign your name or add your typed name (if submitting online) under the closing to maintain professionalism.

Example of Full Letter with Professional Closing:

Dear Mr. Smith,

I am writing to apply for the position of High School History Teacher at Greenfield Academy, as advertised on your website. With a Master’s degree in History and over five years of experience teaching high school social studies, I am eager to contribute to your school's mission of fostering a creative and inclusive learning environment.

I am particularly drawn to Greenfield Academy because of its commitment to project-based learning and its emphasis on critical thinking. These values resonate with my teaching philosophy, and I am excited about the opportunity to work with students who are encouraged to think critically and engage in collaborative learning.

I have attached my resume for your consideration and would be happy to provide any additional information you may need. I look forward to the possibility of discussing how my experience and skills align with the goals of your school.

Sincerely,  
[Your Full Name]

By choosing the right professional closing, you reinforce your respect for the reader and leave a positive final impression. Whether you opt for "Sincerely," "Best regards," or "Yours faithfully," the closing ensures that your letter ends on a polite, professional note.

9. Signature

The signature section of your job application letter serves to formally close the letter and provide clarity on any additional documents you have attached or enclosed. This part helps ensure that the hiring manager knows what materials to review alongside your letter and that your application is complete.

Here's how to structure the signature section:

1. Your Full Name

After the professional closing (e.g., "Sincerely" or "Best regards"), you will leave space for your typed name. If submitting a physical copy, you should sign your name above the typed version.

Example (Typed Name):
```
Sincerely,  
[Your Full Name]  
```
Example (With Signature for Hard Copy Submissions):
```
Sincerely,  
[Signature]  
[Your Full Name]
```

For an electronic submission, you typically do not need to physically sign the letter. You would simply type your full name.

2. Enclosures (If Applicable)

After your name, it's important to list any enclosures—documents you have attached or included with your letter. This informs the recipient of what additional materials they will be reviewing.

Common Enclosures:
- Resume
- Teaching Certifications
- Cover Letter (if you are submitting an additional cover letter)
- References or Recommendation Letters
- Transcripts
- Teaching Portfolio

Note: If you are submitting your application electronically (via email or online portal), you can simply mention the enclosures in the body of the email or cover letter. For a printed letter, you list them at the bottom.

Example Structure:

Enclosures:  
- Resume  
- Teaching Certifications  
- Letters of Recommendation  
- Transcripts

Sample Signature Section:

Example 1:

Sincerely,  
[Your Signature]  
John Doe  

Enclosures:  
- Resume  
- Teaching Certifications  
- Letters of Recommendation

Example 2 (for email or online submission):

Best regards,  
Jane Smith  

Enclosures:  
- Resume  
- Teaching Certifications  
- Reference Letters

Additional Notes:

For Email Submissions: In an email application, you do not need to include a physical signature, but you should still sign off with your full name and mention any attached files (such as your resume and cover letter).

Example Email Signature:
```
Best regards,  
Jane Smith  
(Attachment: Resume, Cover Letter)
```
For Printed Copies: If you're submitting a printed job application letter, leave a few lines of space between the closing (e.g., "Sincerely") and your typed name, and then sign your name in the space provided. The word "Enclosures" or "Enclosure" is used to indicate attached documents.

By properly signing off your letter and listing enclosures, you help ensure your job application is both complete and professional, allowing the recipient to easily access the relevant documents you’ve submitted.

We hope you liked this article on How to Write Job Application Letter for Teaching. If you have any questions, please feel free to ask.

Calif Magazine